Privacy Policy
Privacy Notice
How We Use Your Information
This privacy notice tells you what to expect when Hexagon Leasing Limited collects personal information. It applies to information we collect about:
- Visitors to our website
- Complainants and/or other individuals in relation to a data protection or freedom of information complaint or enquiry
- People who use our website and/or Operating System Portal
- People who notify under the Data Protection Act
- Job applicants, current employees, and former employees
Visitors to Our Website
When someone visits www.hexlease.com we use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website.
If we do want to collect personally identifiable information through our website, we will be clear about this and explain what we intend to do with it.
Use of Cookies by Hexagon Leasing Limited
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once accepted, the cookie helps analyse web traffic or indicates when you visit a particular site.
We operate an Option to Accept policy, meaning that when you first visit our site a popup will advise you of the use of cookies. You can adjust cookie settings to disable cookies, or browse the site using your browser’s private/incognito mode.
We use traffic log cookies to identify which pages are being used. This helps us analyse data and improve our website. The data is used for statistical analysis only.
You can learn more about controlling cookies at www.aboutcookies.org.
Cookies on this website may link to Google Analytics. You can find out about Google’s privacy policy at this link.
Security and Performance
Hexagon Leasing Limited uses a third-party WordPress service called Wordfence to help maintain the security and performance of the website. To deliver this service, it processes the IP addresses of visitors.
People Who Contact Us via Social Media
The site serves cookies from Twitter to enable the Twitter feed on the site.
If you send us a private message via social media, the message will be stored within Office 365 for three months and will not be shared.
People Who Email Us
We use Office 365 to encrypt and protect email traffic. If your email service does not support this, emails sent or received may not be protected in transit.
Emails and attachments may be monitored for security and legal compliance.
People Who Make a Complaint
When we receive a complaint, we create a file containing the details. This will normally include the identity of the complainant and any individuals involved.
We will only use this information to process the complaint and monitor service levels.
Complaint files are retained for two years after closure in a secure environment.
Job Applicants, Current and Former Employees
The data controller is the Company Secretary. Contact them directly for any queries regarding personal data handling.
What We Do With the Information You Provide
Information provided during job applications is used only to process your application or meet legal requirements. It will not be shared with third parties for marketing.
What Information We Ask For and Why
The information requested is used to assess suitability for employment. You do not have to provide it, but withholding information may affect your application.
Conditional Offers
If we make a conditional offer, we will require:
- Proof of identity
- Proof of qualifications
- References
- Bank details for payroll
- Emergency contact details
Post Start Date
Staff must declare any potential conflicts of interest. Declarations are stored in personnel files.
Vacancy Advertisement
We use Revival to advertise positions. Information you submit is accessible only to Hexagon Leasing and stored securely.
Data Retention
- Successful applicants: records retained during employment + 6 months
- Unsuccessful applicants: information retained for up to 6 months
- Interview notes: retained for up to 6 months
- Equal opportunities data: retained for 6 months
Your Rights
Under the Data Protection Act 2018 and UK GDPR, you have rights regarding your personal data. You can research these rights online or request more details from us.
Complaints or Queries
If you believe our handling of your personal information is unfair or inappropriate, please contact us at admin@hexlease.com.
Access to Personal Information
You may make a subject access request to find out whether we hold personal information about you.
Disclosure of Personal Information
We will not disclose personal data without consent unless legally required or investigating complaints.
Links to Other Websites
This privacy notice does not cover external websites. Please read their own privacy statements.
Changes to This Privacy Notice
This privacy notice is reviewed regularly. Last updated: June 2025.
How to Contact Us
If you have any questions, you can contact us at:
Hexagon Leasing Limited
Ryknield House
Alrewas
Burton Upon Trent
DE13 7AB
Email: admin@hexlease.com
